Hollis Select Board Transparency Archive

Mike I just want you to remain as Chair!! Maybe the list will overwhelm others. I am always available. Have a quiet weekend. MarySent from my iPhone

On Jun 12, 2026, at 4:13 PM, Mary Hoffman <[email protected]> wrote:

Mike: Absolutely none is emergent. We are all set for the MVR report that is due after taxes are committed. No worries. Hope that your Emergency Select Board Executive Session was a success. It probably feels overwhelming but not achievable with all 5 Select Board members participating. Thanks for everything you do. It will seem easy by the end of the summer. Mary Sent from my iPhone

On Jun 12, 2026, at 3:30 PM, Mike Harnois <[email protected]> wrote:

Thanks Mary. Overwhelming, but I’ll do my best to keep all this on track (or get it back on).

On Jun 12, 2026 at 6:30 AM, <Mary Hoffman> wrote:

Good morning, Mike: Just a reminder that the assessing duties are the responsibility of the Select Board and not the Town Manager. Tammy Thompson is the Assessing Administrative Assistant. She does almost all of the leg work. No freaking out about the attachments. I keep Active Tree Growth Map #1-#26 in a folder and update as needed. On the Tree Growth update, need the header corrected. Some of the other items are the responsibility of the Town Manager. But some have had other Board members volunteer but not follow through because of the initial interaction with the Town Manager. The road issues with plowing and needing to establish where the town road ends and the private road begins as well as establishing where the Plow and Trash Trucks can turn around was sent to the Town Manager and Road Commissioner on the 4th of October. Roger was working on but … DelTorre Property- Code Officer has been working on but it has been years and probably needs to have a Public Hearing and a date established to be completed or demolished. Plummer Property- was from before I came on board and the Code Officer constantly states that he needs to get the sheriff involved. Large file in Code Office. Plummer has threatened the Select Board with being jailed. Gutters on Municipal Building- Town Manager was going to take care of and get quotes- I don’t think are done. Windows- I think was waiting for funding. Was involved with the June 2025 money from the $200,000 that was never put on accounts. I think that there are now purchase orders completed and contracts waiting on funding. Pond- Poland Spring donated $10,000 for a fountain, etc. They just donated another $10,000 for the bridge sculpture which the plan is to divert to the pond project. Jack was going to call them. The sculpture of the bridge itself was funded partially by Narragansett Number One. I would have Jack Rogala update on both at a Select Board meeting. Question by citizens is do we need lighting- is it going to encourage drug use in the area. Landscaping- Memorial Benches, etc. need to be moved. Both the pond and landscaping Jack was going to take care of. New Municipal Complex reconciliation- records need to be accurate for an audit in the future which is probable because of use of Federal Funds. I sent everyone an email about my concerns and correspondence to Eric Crouse. All the files that I had are in the Select Board office in a large file on top of the cabinet toward the back.

Assessing Issues: Abatements and Supplements- Current year sheets included- I just need to add acreage which I have on a rough draft. Tree Growth- 2025-2026 is done. 11-12 outstanding residents who need to update plans or clarify acreage. These will be the responsibility of whoever is assigned to do the 2026-2027 list which starts April 1, 2026 through March 31 2027. I have included the 2025-2026 report. I haven’t added columns to total the number so at the end you have the total Soft Wood, Mixed Wood, and Hard Wood for the Municipal Valuation Report. Have included the individual files for each Map. Farmland- 6 parcels which need to have letters sent and updates to determine if meeting $2000 a year income. I have a rough draft of a letter for the Board to send that I will send you when I find it. Open Space- half way through files to update for 2025-2026. Will send you when completed. Should complete on Tuesday. Except for farmland, 2025-2026 files will be available for Municipal Valuation Report that John O’Donnell does before tax commitment in September timeframe. Have spent a lot of time and effort on getting the Tree Growth files updated since they were a disaster when I took over.

Hopefully, most of this assessing issues above will be minimal work (3-4 hours max a year to update but need someone who will do it.)

Most important is the Executive Session with Dave Silk and hopefully John O’Donnell will come to discuss revaluation of Brookfield and Primo (Blue Triton and Poland Spring). I have asked Dave to reach out to you and Dick to schedule. From: Mike Harnois <[email protected]> o f Sent: Wednesday, June 10, 2026 2:42 PM To: Daniel Yarumian <[email protected]> Cc: Mary Hoffman <[email protected]>; Jrogala <[email protected]>; Roger Hicks <[email protected]>; Townmanager <[email protected]>; Adminsecretary <[email protected]>; Bradbury (PB) Danielle <[email protected]> Subject: Re: Various Items

Echoing Dan’s sentiments! Well played on the crocs!

Adding Danielle using her PB email for now.

Unfortunately, this isn’t something I believe we can have an executive session about as it falls outside the reasons for exec session. However, there are some paths forward:

- Brief open-session agenda item: Put “transition of outstanding select board assignments” as a 5-10 minute agenda item.

- Email/individual conversations with the town manager: Have the town manager (not the board collectively) reassign or redistribute liaison roles, project ownership, etc. as an administrative matter - as this is operational, not a board decision requiring a meeting.

Please reply individually with your thoughts.

Mike

On Jun 10, 2026 at 2:22 PM, <Daniel Yarumian> wrote:

Good afternoon Mary, Again thank you for your service to the town over the last 6 years and for helping me get through my first year, i know its unofficial still but Danielle has some big corcs to fill. I think the new board should hold an executive session (reason f?) to discuss these and divvy out how who is leading what. Dan On 2026-06-10 12:11, Mary Hoffman wrote:> Good morning:> > Most importantly, I am still concerned about the overages reflected on> the following accounts;> > 0100- Administration> > 0400- Operations and Management> > And the Snow Plowing Contract.> > I know that the Carry Forwards have been done. But the $85,000 that we> approved for salt, $20,000 for Administration, and all the items> listed in the June 2025 letter do not appear to have been taken care> of placing in accounts.> > You may need to consider taking more money out of the $200,000 to> cover the remaining weeks prior to 1 July.> > Thanks again,> > Mary> > From: Mary Hoffman <[email protected]>> Sent: Wednesday, June 10, 2026 8:08 AM> To: 'Mike Harnois' <[email protected]>; 'Jrogala'> <[email protected]>; 'Roger Hicks' <[email protected]>;> 'Daniel Yarumian' <[email protected]>; 'Townmanager'> <[email protected]>; 'Adminsecretary'> <[email protected]>> Subject: Various Items> > Good morning:> > I know that some individuals are concerned that I am never going to> leave.> > Need to know who is going to take over the following responsibilities.> > * Supplements and abatements- I have a current list for this year> that I can forward.> * Update of tree growth list- have sent in 2024-2025 to the auditors.> Have 11 letters still out that need to be followed. (1 is actually for> 2027- so 10) 2 are concerning acreage (so 8) and I think 6 that are> followed by Jeff Williams. Many of which have said that they have had> it done by him and we have no records or that he is currently working> on them.> * Farmland- we have 6 properties that need to be followed and> reviewed to see if that still applies. 2024-2025 record sent to> auditors.> * Open Space-2024-2025 records sent to auditors but need to update> with changes from this year. A total review of the files is probably> needed.> * Executive session with Dave Silk, probably John O'Donnell, Select> Board and Town Manager to discuss both Brookfield revaluations and> Primo (Blue Triton and Poland Spring) revaluations.> > The correspondence that I have received has been marked confidential-> do not forward. Who do you want me to provide a paper copy and follow> up responsibility.> > * Completion of the roads that need to be discontinued- Roger had> started on the project but there are still several that need to be> reviewed and agreements made for turning around of plows and trash> collector trucks. Stuarts Lane, Whittens, and Clara Dunn- Decker> Circle come to mind but check with Rob.> * Completion of the clean up of DelTorre's property- Duane can give> you an update and what are you going to do with the Plummers Junkyard.> * Completion of gutters, windows, pond, landscaping- I will leave in> your capable hands. Includes Ethel Atkinson's bench request (207)> 318-5018).> * I have sent a response to Eric Crouse with some additional> questions and told him to correspond to Roger Hicks. Files are on the> top cabinet in a file box.> * Other than that I have nothing.> * Let me know who to update and review where files, etc. are located.> > Thanks> > Mary -- Dan YarumianTown of HollisSelect [email protected]