Hollis Select Board Transparency Archive

00d501dd242371527eb053f77c10

Agenda for 8/5/26, Minutes, Policies, MMA election ballot

From

• Bennet Flinner <[email protected]>

To

• Danielle Bradbury <[email protected]>
• Daniel Yarumian <[email protected]>
• Jack Rogala <[email protected]>
• Mike Harnois <[email protected]>
• Roger Hicks <[email protected]>
• Richard Morin <[email protected]>

Date

Tue, Aug 4, 2026 · 11:10 a.m. ET

• 08.05.26 6PM SB draft agenda.pdfNot posted

  The original PDF is not in this public copy. The words copied from it are below.

  Read from the file

  TOWN OF HOLLIS, MAINE AGENDA FOR SELECT BOARD MEETING Wednesday, July 1 5, 2026 at 6 PM in the Hollis Meeting Room, 34 Town Farm Road 1. Special Town Meeting 2. Call to Order 3. Pledge of Allegiance 4. Moving Maine Presentation – Kayla Lewis 5. Public Comment for items not on the agenda 6. Old Business a. Minutes – 7/1/26, 7/15/26 7. New Business a. MMA Executive Committee – Vote b. Policy Reviews for Board Approval: #9 Town a ttorney a cce ss, # 11 Ha rassment & Se xual Harassment, #13 Driveway c ulvert, #16 A nnual p erformance r evie ws, #21 Purchase orders and disbursement of funds. c. Town Manager Updates: i. Waterboro Transfer Station Usage Agreement with Hollis i i. N e w Policy reviews - #7 – Returned Check Policy; #19 – Insurance Benefits; #22 – Payroll & Disbursement Warrants and Town Charge Accounts; #23 – Town Owned Property; #24 – Tables & Chairs; #41 – Select Board Duties and Responsibilities; #47 – Select Board Compensation; #50 – V acation Requests; #62 – Drug & Alcohol Policy. d. Appointments - None e. Payroll and Warrant Totals f. Purchase Orders g. Correspondence & Announcements: • Salmon Falls Bridge Construction Update – Received from Maine DOT: The Salmon Falls Bridge on Rt. 202 between the towns of Hollis and Buxton will be currently under construction starting this summer. To accommodate construction of the new bridge and prepare for the closure of the Salmon Falls Bridge in the Spring of 2027, there are roadway improvements that need to be completed at the intersection the Bar Mills Road (Route 4 A), Country Club Road, and Usher Road. To perform this work, there will be

  alternating two - way traffic with a minimum 11’ lane maintained. Similar lane closures and width restrictions will be utilized on Rt. 202 as well. The work is tentatively scheduled to begin on the morning of Monday July 27th, at 7 AM. Additional temporary intersection work to install temporary traffic signals at Route 4A and Route 117, and Route 4A and Route 112, will be occurring also in the upcomin g months. Notification of the road construction work will be provided via message boards on approaches to the work zones. An additional notice will be sent out prior to closure of the bridge. • Don’t forget to join us at Hollis Community Day 2026! This Saturday, August 8 th at the Debbie J. Tefft Sports Complex. Parade starts at 10AM. • The Saco River Corridor Commission approved the following permit in Hollis during the July 22, 2026 Commission Meeting under unanimous consent: George & Natalie Walsh, 48 Salmon Falls Road - Seeking a partly after - the - fact amendment to include additional features with a permitted project. Full copies of the application and permit are available by contacting Daniel Shorette at the Saco River Corridor Commission. 8. Other Business 9. Upcoming Town Committee and Board Meetings: • Planning Board meeting on Wednesday, August 12th at 7PM • Select Board me eting on Wednesday, August 19 th at 6PM • Conservation Commission meeting on Thursday, August 20 th at 5:30PM • Planning Board meeting on Wednesday, August 26th at 7PM 1 0. Public Comment 1 1. Adjournment

• 07.15.26 SB Mins draft.pdfNot posted

  The original PDF is not in this public copy. The words copied from it are below.

  Read from the file

  Select Board Min utes 07. 15.2026 Page 1 of 6 TOWN OF HOLLIS, MAINE MINUTES FOR SELECT BOARD MEETING Wednesday, July 1 5, 2026 at 6 PM in the Hollis Meeting Room, 34 Town Farm Road Video Meeting Link: https://www.youtube.com/live/LLN5LRdTzc4?si=c8mz0EQqsR - Wdwd3 A ttendees: Select Board Members - Michael Harnois, John Rogala, Roger Hicks, Daniel Yarumian, Danielle Bradbury; Town Manager Richard Morin; Road Commissioner Rob Hanson; Broadcasting Team Ken Knudsen, Kyle Morgan; Guest - Nancy Ponzetti; Public - Paul Mattor, Joan ne Toone, Tom Witkowski, Beverly Harris, Joseph Ponzetti, Mary Hoffman, Phil Finemore, Butch Gannett, Brenda Gannett; Public v ia Zoom - Kristy Duncan. 1. Meeting called to order at 6:01 by Harnois. All B oard members were in attendance. 2. Pledge of Allegiance - The pledge was recited by all. 3. Resignation of Chair / Election of new Chair Harnois announced his resignation as chair, citing that the newly elected B oard majority holds a different vision for the town's direction and that the chair should reflect that majority's direction. Harnois stated he would continue serving as a B oard member. On the motion of Hicks and Yarumian the B oard voted all in favor to accept Harnois' resignation. Rogala nominated Hicks for C hair, there were no other nominations. On the motion of Rogala and Bradbury, the B oard voted all in favor to elect Hicks as the new board chair. 4. Public Comment for items not on the agenda Butch Gannett thanked Harnois for doing a great job as Board Chair. He is disappointed in his resignation and asked for his opinion to be put on the record. Revolutionary War Soldiers Research - Rita Bradbury Bradbury presented research she conducted since January, in collaboration with Debbie Curry of the Maine Old Cemetery Association, identifying Revolutionary War soldiers connected to Hollis. She explained the historical complexity of Hollis's name changes (Little Falls, Phillipsburg, then Hollis in 1811) and how that complicated her research. She proudly presented a list of 30 soldiers born, lived, died, or buried in Hollis, plus 12 from Dayton, totaling 45 soldiers. Bradbury requested the board consider a public plaque listing the soldiers' names. The B oard expressed support for veterans ’ recognition and mentioned the ongoing v eteran ’ s m emorial project. The list of 45 Revolutionary War soldiers was formally presented to the town. Thank you, Rita for all your hard work on this important research. 5. Opening of Paving Bids Two (2) bids were received for paving work on multiple town roads including Shaw Lane, Bean Street, Hanson Lane, Dayton Road, Stuarts Lane, Whittens Lane, and Lisa Lane.

  Select Board Min utes 07. 15.2026 Page 2 of 6 Bids Received: Allstate Construction: Total bid of $250,573.77; Taylor and Sons Paving LLC: Total bid of $312,918.50. Yarumian recused himself from the bid process due to a prior working relationship with Allstate Construction. Road Commissioner Rob Hanson stated he would meet with the Town Manager the following week to review bid packets against specifications and make a recommendation. 6. Old Business a. Revaluation summary and next steps of Select Board workshop with municipal assessing firm John O’Donnell & Associates. Video link of workshop: https://www.youtube.com/live/fEvleAK1fRQ?si=6QIpFsYlqMlmDt5z The B oard discussed the outcome of a workshop earlier today with municipal assessing firm John O'Donnell & Associates regarding the need for a full property re - evaluation. John O'Donnell strongly advised immediate action on a full boots - on - the - ground re - evaluation, and recommended scheduling a special town meeting as soon as possible to appropriate funds. The workshop recording is available online, Harnois offered to summarize the transcript for public distribution. The Town Clerk through the Town Manager reminded the board that a warrant must be published at least 7 days prior to the special town meeting, requiring an interim meeting before July 29. On the motion of Rogala and Harnois, the B oard voted all in favor to hold a Special Town Meeting on August 5, 2026, to vote on appropriating funds for the re - evaluation. b. Minutes – 6/17/26. On the motion of Yarumian and Bradbury, the board voted all in favor to approve minutes for 6/17/2026. c. Kid’s Bike Trail & Skills Course at the Hollis Sports Complex - Nancy Ponzetti Following a prior 3 - 2 vote against allowing a grant application on July 1, 2026, multiple residents returned to advocate for reconsideration. Nancy Ponzetti delivered a detailed presentation addressing prior B oard concerns. Ponzetti’s key points included: • The Maine Trails Program grant (Round 3) offers up to $250,000 for multi - purpose trails, with a next deadline of mid - June 2027. • She confirmed via email from Adam C. Fisher (Maine Trails Program) that the grant does not restrict the town from managing or harvesting the adjacent forest; only the trail itself must remain usable for 7 years. • The 10% match (~$15,000) can be met through donations, volunteer hours (valued at $36.14/hour per FEMA scale), equipment use, materials, and grant writing services. • The Maine Mountain Bike Trail Fund offers $10,000 annually for trail maintenance via a rolling application. • The Maine Trails Coalition and New England Mountain Bike Association (NEMBA) provide free volunteer labor and grant support. • Liability and security would be comparable to existing ATV and snowmobile trails.

  Select Board Min utes 07. 15.2026 Page 3 of 6 Ponzetti requested the B oard either revote on the grant application or commit to placing the question on the November warrant. Add’l p ublic response: Rita Bradbury voiced disappointed in the prior no vote and urged a revote, drawing parallels to the successful Land for Maine's Future campaign. Joe Ponzetti urged the B oard to revisit the motion immediately given the new information provided. Yarumian clarified that the trail would occupy approximately 1 acre out of 59, looping through the woods between the sports complex and the discontinued portion of Bean Street. Noted that only the trail path itself carries the 7 - year usability requirement, not the surrounding land. Suggested physical barriers (posts/fencing) to prevent motorized vehicle access to the pump track. D. Bradbury expressed her preference for putting the question to voters, citing constituent concerns about volunteer sustainability and long - term maintenance costs if grants are unavailable. Hicks noted the current grant deadline (July 17) had passed and asked about timing. On the motion of Harnois and Yarumian, the B oard voted all in favor to allow submission of the grant application for land adjacent to the sports complex for a kids' pump track and riding trails. The current grant round deadline has passed; they will pursue Round 3 with a mid - June 2027 deadline. The Veteran's m emorial at the Town Hall was then briefly discussed - Rogala indicated that due to an oversight during the building of the new town hall, there is a funding gap of approximately $12,000 to complete it; no dedicated funding source has been identified or vot ed on. Joe Ponzetti, F inance C ommittee Chair suggested the board take inventory of the budget and bring it to the committee for consideration. Grant writing was also suggested by the public to assist in funding of the project. 7. New Business a. Reintroduction of Town of Hollis Ethics Policy Proposal – Mi chael Harnois Harnois reintroduced a revised Municipal Code of Ethics, originally attempted in 2024, updated to reflect the current five - person Select Board/Town Manager form of government. He presented a summary of the revised code covering standards of conduct, conflict of interest, disclosure obligations, prohibited conduct, violations process, and a new Section 20 requiring all board/committee members to sign an acknowledgment of receipt and compliance. The code applies to all members of every board, committee, commission, and advisory or decision - making body. Disclosure statements required within 30 days of appointment or election; filed with the Town Clerk. The Violations process: writte n complaint → outside attorney review → Select Board hearing → penalty up to removal. Joe Ponzetti, Finance Committee Chair s upported the code, noted it aligns with existing state statutes, and recommended attorney review. The B oard discussed whether the code should extend to town employees. They agreed to consult the town attorney on that question. Hicks suggested all employees, committees, and elected officials should have exposure to the code. The B oard will review the code before August 5 and vote on adoption at that meeting, pending attorney review.

  Select Board Min utes 07. 15.2026 Page 4 of 6 b. Town Manager Updates: • Municipal Policies: Morin presented draft policies including use of municipal facilities, town attorney contact protocol, harassment policy, driveway culvert maintenance, performance reviews, and purchase orders. He has requested board review and approval at the next meeting. • Deputy Tax Collector/Treasurer Hiring: Two applicants received so far; ads placed in local press to expand the candidate pool -- may also post on Indeed. com. • Email Communication: Morin requested that B oard members acknowledge receipt of his emails to confirm communication is functioning; board members agreed to respond promptly. • TIF Economic Development: A meeting with a planner/developer is scheduled in approximately two weeks to explore use of TIF economic development funds. • CMP Helicopter Operations: Central Maine Power used the area near the salt shed as a helicopter landing zone for power line work on lines inaccessible by vehicle. • Sprinkler Test: A sprinkler test for the complex was conducted and passed, but temporarily stressed the water supply for approximately 4 – 5 hours; the system recovered overnight. • Water System Approval: A letter of approval was received from the state for the new Town Hall water system; awaiting response from Ward Water. c. Appointments – Deputy Code Enforcement Officer, Deputy Building Inspector, Deputy Local Plumbing Inspector – Tracy Jacek. On the motion of Harnois and Rogala the B oard voted all in favor to appoint Tracy Jacek to all of the respective appointments. d. Payroll and Warrant Totals: Payroll last week $51,762, Payroll this week $47,677; Warrant last week $594,708, Warrant this week $59,279. e. Purchase Orders: • #4580 to Adventure Climbing for bungee jumping at community day, not to exceed $2,500 under community day acct; • #4633 to IIA Fire Dept Testing for annual NFPA required hose, pump, ladder and suction testing not to exceed $6,635.26 under F ire Rescue acct; • #4625 to RMDL for Grading dirt roads as needed not to exceed $10,000 under highway acct; • #4626 to Dearborn Brothers for material as needed for grading dirt roads, shoulders, ditches not to exceed $10,000 under highway acct; • #4627 to RMDL for truck to haul as needed for materials not to exceed $6,000 under highway acct; • #4628 to White Signs for road signs as needed not to exceed $6,000 under highway acct; • #4629 to RMDL for installing road signs as needed not to exceed $6,000 under highway acct; • #4630 to RMDL for shoulder, ditch, culvert repairs as needed not to exceed $10,000 under highway acct;

  Select Board Min utes 07. 15.2026 Page 5 of 6 • #4631 to RMDL for miscellaneous emergency work as needed not to exceed $10,000 under highway acct; • #4632 to Waterhouse Family Farm for mowing road shoulders, 80 hours at $95/hr not to exceed $7,600 under highway acct. f. Correspondence & Announcements: • Rt. 4A & Salmon Falls Bridge Construction Update – The Road Commissioner and Fire Chief attended the Maine DOT pre - construction meeting for the Salmon Falls Bridge replacement. DOT plans to start the improvements on 4A and Country Club Road within the month. March 1st 2027 is the proposed start date to close the Salmon Falls bridge and detour traffic over Rt. 4A, with substantial completion and re - opening by Nov 1, 2027. DOT plans to install temporary traffic lights at intersections Rts 4A/117 and Rts 4A/112 for the detour. Detour route for trucks: Route 35 to Route 202 to Hannaford, then to Route 4A. Approximately 8,000 additional vehicles per day are expected on Route 4A during the detour. The Road Commissioner confirmed extensive signage and flashing lights are planned, with the project representative available for ongoing coordination. A representative from Poland Springs also attended the pre - construction meeting. • Water system design approval from the state – grant was also approved. We are awaiting confirmation from Ward Water to schedule start of project. • Save the Date – Hollis Community Day 2026! Mark your calendars for Saturday, August 8th, 2026 at the Sports Complex for our biggest community celebration of the year! Kick off the day with our parade at 10:00 AM, then stick around for live music, entertainment, kids’ games, vendors and information booths featuring delicious food, local crafts, and community resources. Enjoy our huge raffle and silent auction, with all proceeds going directly to the Hollis Rec Summer Scholarship Program. Don’t miss it! • ATV Stickers/Inland Fisheries and Wildlife - Statement was read explaining a delay in ATV registration stickers; stickers are expected within one to two weeks, after which in - person registration at Town Hall will resume. Online registration is available in the interim. 8. Other Business Joint Workshop with Finance Committee - Board members discussed the need for a joint workshop with the Finance Committee to address financial matters, including a potential CPA engagement to improve town financial management. Joe Ponzetti, Finance Committe e Chair, voiced his support for the idea and noted the Finance Committee can convene on short notice. 9. Upcoming Town Committee and Board Meetings: • Conservation Commission meeting on Thursday, July 16th at 5:30PM • Planning Board meeting on Wednesday, July 22 at 7PM • No Select Board Meeting on July 29th – 5th Wednesday of the month • Select Board meeting on Wednesday, August 5th at 6PM

  Select Board Min utes 07. 15.2026 Page 6 of 6 10. Public Comment - Tom Witkowski pointed out that multiple purchase orders were submitted just below the $10,000 competitive bid threshold, raising transparency concerns even though no rules were violated. Road Commissioner Rob Hanson explained that the POs were not for one project, they are for multiple projects throughout the FY - ditching, mowing, road signs, etc. These working PO's help him respond to work that needs to be done throughout the year without extended delay. 11. Adjournment - On the motion of Rogala and Bradbury, the B oard adjourned the meeting at 7:35PM. Minutes submitted by Bennet Flinner, Office Assistant

• 07.01.26 SB Mins draft.pdfNot posted

  The original PDF is not in this public copy. The words copied from it are below.

  Read from the file

  Select Board Min utes 07.01.2026 Page 1 of 6 TOWN OF HOLLIS, MAINE MINUTES FOR SELECT BOARD MEETING Wednesday, July 1, 2026 at 7 PM in the Hollis Meeting Room, 34 Town Farm Road Video Meeting Link: https://www.youtube.com/live/syWdHqoEieg?si=pXaEAQX3v4drtJGE Attendees: Select Board Members - Michael Harnois, John Rogala, Roger Hicks, Daniel Yarumian, Danielle Bradbury; Town Manager Richard Morin; Road Commissioner Rob Hanson; County Commissioner Justin Chenette; Broadcasting Team - Ken Knudsen, Kyle Morgan; Of fice Assistant Bennet Flinner; Public: Lynn, Tom Witkowski, Beverly Harris, Phil Finemore. 1. Meeting called to order by Harnois at 7:00PM. All Board members were in attendance. 2. Pledge of Allegiance - The pledge was recited by all. 3. Tribute to Robert “Bob” Hanson 1938 - 2026 The Select Board pause d to remember Bob Hanson, a lifelong resident of Pleasant Hill Road and one of Hollis's most dedicated public servants. Bob began working for the Town of Hollis in 1956 and, in 1972, succeeded his father as Road Commissioner; a position he held for 35 years, until 2006. Through countless storms and long winters, Bob kept our roads safe and passable, and his commitment to th e town never really ended: he plowed his last route in January of 2025, at the age of 86, still unwilling to let a road or driveway go unplowed. His advice for driving in snow was simple and fitting: "Slow down." Beyond his work on our roads, Bob served the Hollis Center Fire Department for over two decades, helped found the Southern Maine Tractor Club, and shared his love of antique tractors with the community through local parades and tractor pulls. Bob represented a generation built on hard work, humility, and quiet dedication to neighbors and town alike. On behalf of the Select Board and the Town of Hollis, we extend our deepest gratitude for his decades of service and our sincere condolences to his family and friends. He will be deeply missed. They dedicated this meeting to him. 4. Public Comment for items not on the agenda - None 5. York County Commissioner Update – Justin Chenette Justin Chenette, York County Commissioner for District 3 (covering Hollis, Buxton, Saco, and Old Orchard Beach), provided the board an overview of county government functions and highlighted major initiatives. He outlined core county responsibilities — she riff's office, county jail, district attorney's office co - funding, vital records (registry of deeds and probate), and emergency management. He introduced new initiatives including taking over the York County Food Pantry (serving ~3,000 Mainers/month, inclu ding ~500 children), receiving $35,000 in recent donations, and partnering with the Good Shepherd Food Bank. Chenette also announced the Substance Use Recovery Center (58 - bed facility) is under construction and expected to open within six months, transitioning from the Layman Way Recovery jail program. The First

  Select Board Min utes 07.01.2026 Page 2 of 6 Responders Regional Training Center is officially open, hosting dozens of trainings per day, with a partnership with York County Community College for certifications. Commissioner Chenette n oted the C ounty Budget Committee has three (3) open positions from District 3 and encouraged Select Board members to participate; acknowledged the Wednesday meeting time is a barrier. He is committed to advocating for a later or Saturday meeting time, targeting a change in January. He also clarified th at the county budget figures on the website has two versions due to pending jail funding (~$400,000) from the state. Commissioner Chenette offered to facilitate tours of the First Responders Training Center and to pass along contact information for Budget Committee participation. The board agreed to stay engaged on Budget Committee scheduling advocacy as the April budget cycle approaches. 6. Spirit of America Award announcements – Tammy Thompson & Bar Mills Decommissioning Committees of Hollis & Buxton. Tammy Thompson, Code Enforcement and Assessing Administrative Coordinator, was recognized for nearly a decade of outstanding service. Rogala read the award citation praising her expertise, empathy, resourcefulness and volunteer work. Flinner thanked the bo ard on Thompson's behalf and expressed gratitude. Bar Mills Decommissioning Committees for Hollis and Buxton. The joint decommissioning committees were recognized for their coordinated, expert advocacy during the complex Bar Mills Dam decommissioning process with Brookfield. Harnois read the award citation highlighting the committee's unity, technical preparation, use of legal consultants, and resilience during negotiations. Yarumian added special recognition for Mark Woodruff of Buxton as a key contributor, and noted that the process is still ongoing. Congratulations to these outstanding and dedicated public servants of our community. 7. Town Property Tax Revaluation Discussion & Education The B oard held an educational session on the town's property tax revaluation situation following the failure of a June warrant article (Question 15) to appropriate $265,000 for a revaluation. The vote was 717 against, 603 in favor. The Board explained that many voters misunderstood the question, believing it would raise their taxes by $265,000. Lynn (Hollis Resident/Certified Assessor) a subject matter expert provided the following information for discussion: The purpose of revaluation is to equalize property values with current market rates for fair tax burden distribution. State standards require revaluation every 10 years or when the certified ratio falls outside 70% – 110%. Hollis's last completed revaluation was in 2000; a 2017 revaluation was started but never finished. The 2025 certified ratio is 62% — below the required 70% floor. Below 70%, the town loses 10% of state reimbursements annually for homestead, veteran, solar exemptions, and current use programs (e.g., tree growth). Below 60% (a risk for the 2026 tax year), the town loses tree growth reimbursement entirely. A full measure and list revaluation (boots - on - ground, all properties physically reviewed) is strongly recommended over a statistical revaluation.

  Select Board Min utes 07.01.2026 Page 3 of 6 Funds are already set aside; no additional tax impact expected. A completed revaluation would bring the certified ratio back to 100%, restoring full state reimbursements. There is no legal obligation for homeowners to allow interior inspections, but refusal may affect assessment accuracy and complicate abatement filings. Board m embers r aised questions about the impact on school budget share (SAD 6), the timeline for completion (estimated 2028 – 2029 for a full measure and list), and whether the state might intervene. A member of the public suggested the B oard has legal authority to act as assessors and manually raise the ratio to 70% as a stopgap, though acknowledged this is not ideal. Hicks noted he has been in discussions with John O'Donnell (the Town's assessor agent) and suggested a meeting with the full board before any special town meeting vote. Harnois made a motion to call a special town meeting on July 15th at 6 PM to re - vote on the $265,000 appropriatio n for the revaluation. Discussion: Board is concerned whether or not 14 days is sufficient time to educate voters; discussed using the meeting video/YouTube and Facebook to spread information. The motion to call a special town meeting on July 15th was tabled, pending a meeting with John O'Donnell to clarify scope, timeline, and legal considerations. Hicks committed to contacting O'Donnell first thing the following morning. If a motion is made at the July 15th meeting, a special town meeting would likely be scheduled for early August. 8. Old Business a. Minutes – 5/6/26, 5/20/26, 6/3/26, 6/12/26. On the motion of Hicks and Yarumian the board voted in favor to approve minutes for 5/6/2026. Passed 4 - 0 - 1 (Bradbury abstained); On the motion of Hicks and Rogala the board voted in favor to approve minutes for 5/20/2026. Passed 4 - 0 - 1 (Bradbury abstained); On the motion of Harnois and Rogala the board voted in favor to approve minutes for 6/12/2026. Passed 4 - 0 - 1 (Bradbury absent); On the motion of Harnois and Yarumian, the board voted in favor to approve minutes for 6/3/2026. Passed 4 - 0 - 1 (Bradbury abstain ed). b. Bar Mills Dam Decommissioning Plan Review Meeting Recap: Yarumian provided an update following Brookfield's presentation of their draft Surrender Plan at a recent public meeting. Brookfield presented their p lan; documents are available on the town website and Brookfield's dedicated website https://barmills.brookfieldusprojects.com/ A 90 - day public comment period is open; all comments go to FERC, which values broad community feedback. The decommissioning committee s plan to meet on Tuesday to draft a formal town response addressing unresolved requests. A YouTube recording of the Brookfield meeting is available on the SRCM Hollis YT channel; a Portland Press article may be forthcoming. Residents and stakeholders are encouraged to review documents and submit comments during the 90 - day period. The c ommittee s plan to draft a formal response on behalf of the towns.

  Select Board Min utes 07.01.2026 Page 4 of 6 c. Maine Trails Grant follow up – Dan iel Yarumian Yarumian provided follow - up answers to questions raised at the previous meeting regarding a Maine Office of Outdoor Recreation trails grant application for bike/mountain bike trails at the Hollis sports complex. Yarumian c onfirmed that accepting the grant does not permanently restrict logging on town property; only the physical footprint of the trail must remain in serviceable condition for 7 years. The grant caps projects at $250,000; to improve odds, the proposal would be kept under $150,000. At 90% match, the town's share would be $15,000, potentially covered entirely by volunteer labor, donated materials (existing loam piles), and community fundraising. In regard to liability concerns -- the same state statute protecting landowners who allow snowmobile trails applies here. Yarumian proposed signage, game cameras, and Maine Warden Service involvement to deter ATV/dirt bike misuse; noted the long - term goal is a paved pump track to reduce maintenance. The t own would also receive support from Greater Portland NEMBA (mountain bike group) for volunteer trail building and maintenance. Yarumian argued that the grant represents strong value — $1 invested yields approximately $10 in output — and addresses the lack of safe cycling infrastructure for children in Hollis ( where we have no sidewalks or bike lanes on our roads ). He will pledge $1,000 of his own money toward the $15,000 match, if needed. Bradbury raised concerns about ATV/dirt bike misuse and future maintenance costs; questioned whether the project should go to a voter ballot similar to the pickleball vote. Rogala also voiced concerns about taxpayer liability for future repairs and drew a parallel to the twice - defeated pickleball proposal. Hicks said he was concerned about available carry - forward funds and the need to confirm financial capacity before committing to the project. Also debated whether to put the project on the November ballot vs proceeding with grant application. Phil Finemore (Resident, Bean Street) v oiced support for the project, clarifying the motion only authorizes the grant application — no money is committed until the grant is received and a match is confirmed. Finemore noted that voters consistently support rec department initiatives. A motion by Yarumian and Harnois to authorize the B oard to submit the grant application and support the bike trails project with minimum of town funds spent failed 3 – 2 (Yarumian and Harnois in favor; Bradbury, Rogala and Hicks not in favor). 9. New Business a. Town Manager Updates: • 2025 Annual Report is complete. On - line version is on the website. Paper copies are forthcoming; • New solar - powered school signs with criss - cross flashing and dynamic speed displays for Route 35 have arrived and will be installed before the start of the next school year. • A safety awareness training session was held with Partners Bank and State Police; positive staff engagement noted. • The town is advertising for a deputy tax collector to address long lines at the tax office.

  Select Board Min utes 07.01.2026 Page 5 of 6 • Maine Department of Inland Fisheries and Wildlife has announced a delay in ATV stickers; workarounds and online registration directions are posted on the town website. • He plans to begin follow - up on financial capacity and accounting system improvements identified at the recent financial summit. Hicks followed up on accounting improvement efforts — contacted Mark Roy, a CPA formerly with Talbot and Roy (previous town aud itors), who works exclusively with municipalities. Roy would review current practices, make software recommendations, build accounting infrastructure, and provide monthly reports to the town manager. Estimated start date: September – October; estimated 100 h ours to establish the framework at $175/hour, then a few hours per month ongoing. Roger will continue to coordinate with Ron Smith and potentially engage Mark Roy. b. Appointments - None c. Payroll and Warrant Totals - Payroll last week $43,871; Payroll this week: $57,283 (increase attributed to board stipends and summer rec employee payments). Warrant last week $33,872, Warrant this week: $109,268. d. Purchase Orders - None e. Correspondence & Announcements: • Due to the extreme heat warning, the Town Hall Meeting Room is open to the public for cooling tomorrow, July 2nd from 9AM to 4PM. Stay safe! • All Town Offices will be CLOSED on Friday, July 3rd in observance of Independence Day. There is no change in trash pick - up on Friday. Have a fun and safe 4th of July! • A reminder that Paving Bids are due on Wednesday, July 15th by 4pm. They will be opened and read that evening at our Select Board Meeting at 6PM. Paving Bid scope is on our website. For any questions contact Rob Hanson at 727 - 2999. • The Saco River Corridor Commission has approved the following permits in Hollis during the May Commission Meeting: 1. Michael Trowbridge, at 13 Moderation Street was issued a permit to construct a second - story deck and stairs approximately 300 feet back from the normal highwater line of the Saco River. The following applications were tabled and will be reviewed when conditions are fulfilled: 1. James Poitras & Kayla Nolette, at 97 Dennett Road is seeking an after - the - fact permit to construct a dock, two sheds, two tarp sheds, a skateboard ramp, and a set of infiltration steps, and to conduct various other activities to and over the normal hig hwater line of the Saco River. Full copies of the applications and permits are available for review by contacting Daniel Shorette at Saco River Corridor Commission.

  Select Board Min utes 07.01.2026 Page 6 of 6 10. Other Business: 195th Army Band Concert Recap - Board members shared positive feedback on the 195th Army Band concert held at the sports complex today. It featured an impressive concert including — an 8 - person jazz ensemble, patriotic music set, and a rock band performing songs ranging from Billie Eilish to AC/DC, all in military uniform. They praised the Rec Department for selecting a shady location d espite 94 - degree heat and commended the band's professionalism. They expressed hope to host the 195th Army Band again in the future. Tax Commitment Preparation: Hicks reports he has begun working on tax commitment numbers to prepare for setting the mill rate, targeting a September – October commitment date. It is a work in progress; to be coordinated with the town manager. 11. Upcoming Town Committee and Board Meetings: • Planning Board meeting on Wednesday, July 8th has been CANCELED due to no business • Select Board meeting on Wednesday, July 15th at 6PM • Conservation Commission meeting on Thursday, July 16th at 5:30PM • Planning Board meeting on Wednesday, July 22 at 7PM 12. Public Comment - Bev Harris reminds residents to slow down when driving on Rt 35 by the Hollis school/municipal complex -- Summer school and Summer Rec students are still active in the area during these months. She expressed difficulty pulling out of the school parking lot with speeders driving through the area. Harnois hopes the new school lights being installed will help slow down traffic. 13. Adjournment - On the motion of Harnois and Hicks the B oard voted all in favor to adjourn at 9PM. Minutes submitted by Bennet Flinner, Office Asst.

• Policy # 16 - Annual Performance Reviews 8.5.2026 draft.pdfNot posted

  The original PDF is not in this public copy. The words copied from it are below.

  Read from the file

  Town of Hollis 34 Town Farm Road, Hollis, ME 04042 Phone: (207) 929 - 8552 Fax: (207) 929 - 3686 www.hollismaine.org POLICY #16 ANNUAL PERFORMANCE REVIEWS It is the policy of the Town of Hollis that every employee who works for the Town be given an annual performance review by their supervisor. Performance reviews will be given during the month of November each year. Supervisor completed reviews will be counter - signed by the Town Manager prior to meeting with subject employee. Performance reviews will be filed in the office of the Town Manager / Administrative Assistant within the recipient’s employee file. The purpose of the performance review is to provide for direct communications between the supervisor and employee. This opportunity for direct communications should serve for both the supervisor and employee to review the job description, past year ’s performance, completion of goals and objectives set at the previous review, establishing next year’s goals and objectives, and discuss any strengths or weaknesses that the employee should be made aware. Adopted: November 18, 2016 Amended: August 5, 2026 _______________________________ Roger Hicks, Select Board Chair _______________________________ John Rogala, Select Board _______________________________ Michael Harnois, Select Board _______________________________ Daniel Yarumian, Select Board _______________________________ Danielle Bradbury, Select Board

• Policy # 11 - Harassment and Sexual Harassment 08.05.2026 draft.pdfNot posted

  The original PDF is not in this public copy. The words copied from it are below.

  Read from the file

  Policy #11, Harassment and Sexual Harassment - Page 1 of 3 Town of Hollis 34 Town Farm Road, Hollis, ME 04042 Phone: (207) 929 - 8552 Fax: (207) 929 - 3686 www.hollismaine.org POLICY # 1 1 HARRASSMENT & SEXUAL HARASSMENT The Town of Hollis is committed to providing its employees with a safe and respectful work environment free from all forms of illegal intimidation and harassment, illegal harassment and sexual harassment are strictly prohibited. This includes harassment based on race or color, gender, sexual orientation, physical or mental disability, age, ancestry, national origin, religion, veteran’s status, ge netic predisposition, whistleblower activity, or worker compensation history. This policy applies to all officials and employees, both elected and appointed, of the Town of Hollis as well as all non - employee guests, customers, invitees, vendors, and suppliers. The Town of Hollis does not tolerate sexual harassment or illegal harassment. Any such conduct is strictly prohibited and will be grounds for disciplinary action. All employees and officials are expected and required to treat each other professionally and respectfully. Supervisors are responsible to create and maintain a work environment free of harassment and discrimination. Supervisory staff are responsible to act ively stop or prevent inappropriate conduct and required to take immediate and appropriate action whenever becoming aware of conduct in violation of this policy. Corrective action is required regardless of whether a complaint is filed. Sexual Harassment: Sexual Harassment is a form of illegal gender discrimination and is prohibited by Title VII of the Federal Civil Rights Act and by the Maine Human Rights Act. Sexual Harassment is defined as: unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature when: 1. S ubmission to such conduct is made, either explicitly or implicitly, a term of condition of an individual’s employment;

  Policy #11, Harassment and Sexual Harassment - Page 2 of 3 2. S ubmission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; or 3. S uch conduct has the purpose of effect of substantially interfering with an individual’s work performance or creating an intimidating, hostile, or offensive working environment. Sexual harassment can also include conduct that is not sexual in nature, but is gender related or directed at an individual because of gender. It includes harassment of the same or of the opposite sex. Illegal Harassment: Illegal Harassment is defined as unwelcome conduct or behavior based on race, color, gender, sexual orientation, disability, age, ancestry, national origin, religion, veteran’s status, genetic pre - disposition, whistleblower status or workers compensation h istory when: 1. E nduring the conduct becomes a condition of continued employment; 2. S ubmission to or rejection of the conduct is used as the basis for employment decisions affecting the individual; 3. T he conduct has the purpose or effect of substantially interfering with an individual’s work performance or creating an intimidating, hostile, or offensive working environment. Complaint Process: The Town of Hollis will promptly and fully investigate any issues of harassment or discrimination in the workplace. Every complaint will be promptly and thoroughly investigated. All employees and officials are required to cooperate fully in an investigatio n. If warranted, the Town of Hollis may take appropriate disciplinary action against any employee or official found to have engaged in harassment, which may include disciplinary action and/or measures to prevent a re - occurrence. Confidentiality will be pre served to the fullest extent possible, consistent with Maine law and our need to respect the rights of all employees involved. Any municipal employee or official who witnesses, becomes aware of, or is the rec ipient of harassment or discrimination in violation of this policy is encourage d and expected to report it to his/her supervisor or to the contact person listed below. Complaints may be filed by contacting your supervisor or by contacting: The Town Manager or Administrative Assistant in person or at (207) 929 - 8552.

  Policy #11, Harassment and Sexual Harassment - Page 3 of 3 Maine Human Rights Commission: Any employee or official that believes that he/she has been the subject of illegal discrimination or harassment also has the right to file a complaint with the Maine Human Rights Commission (MHRC). The MHRC is the state agency responsible for enforcing sta te employment discrimination laws. In most cases, a complaint must be filed with the MHRC within 300 days of the date of the act of illegal discrimination/harassment. There is no requirement that an official/employee utilize the municipality’s internal complaint process first, nor is it required that any internal process be exhausted before a MHRC complaint is initiated. For more information on how to file a charge with the MHRC, contact the MHRC at 51 State House Station, Augusta, Maine 04333 - 0051 or telephone at 624 - 6290, TTY: Maine Relay 711. Additional information is available on the MHRC website at: www.maine.gov/mhrc/index.shtml Retaliation Prohibited: No employee or official shall be retaliated against for reporting suspected discrimination or harassment or for participating in any part of the complaint process. If you have any questions on this policy, please contact the Town Manager and in their absence, the Select Board Chair. Approved: January 1, 1998 Last Amended: August 5, 2026 _______________________________ Roger Hicks, Select Board Chair _______________________________ John Rogala, Select Board _______________________________ Michael Harnois, Select Board _______________________________ Daniel Yarumian, Select Board _______________________________ Danielle Bradbury, Select Board

• Policy # 9 - Town Attorney Access 08.05.2026 draft.pdfNot posted

  The original PDF is not in this public copy. The words copied from it are below.

  Read from the file

  Town of Hollis 34 Town Farm Road, Hollis, ME 04042 Phone: (207) 929 - 8552 Fax: (207) 929 - 3686 www.hollismaine.org P OLICY #9 TOWN ATTORNEY ACCESS P ublic contact with the Town Attorney will be restricted to the Town Manager. W ith the proper notice given to the Town Manager, contact is also permitted to the Administrative Assistant and Select Board Chair. All other requested information or opinion (s) to the Town Attorney is required to be submitted in writing to the Town Manager who will determine suitability. If the Town Manager determines that the request is not suitable, they will meet with the requestor to determine other alternatives that may be appropriate or require the requestor clarify the specifics of the request. Exception to this policy is granted to the Chair of the Select Board who may, if necessary, contact the Town Attorney on matters involving the Town Manager’s employment or contract. A dopted: January 1, 2016 Last Amended: August 5, 2026 _______________________________ Roger Hicks, Select Board Chair _______________________________ John Rogala, Select Board _______________________________ Michael Harnois, Select Board _______________________________ Daniel Yarumian, Select Board _______________________________ Danielle Bradbury, Select Board

• Policy #21 - Purchase Orders and Disp of Funds 08.05.2026 draft.pdfNot posted

  The original PDF is not in this public copy. The words copied from it are below.

  Read from the file

  Policy #21 – Purchase Orders and Disbursements of Funds Page 1 of 2 Town of Hollis 34 Town Farm Road, Hollis, ME 04042 Phone: (207) 929 - 8552 Fax: (207) 929 - 3686 www.hollismaine.org POLICY # 21 Purchase Orders and Disbursement of Funds Purchase Orders 1. Authorized Personnel Only individuals designated under Policy #45 are authorized to submit Purchase Orders. 2. Purchase Order Requirement A Purchase Order is required for any purchase exceeding $2,000.00. Each request must include detailed information about the purchase and a clear justification. Purchase Orders must be: • Reviewed and signed by the Treasurer to confirm funds availability. • Approved by the Town Manager or three (3) Select Board members prior to any order being placed, materials picked up, or services rendered. 3. Emergency Purchases Emergency purchases may be authorized via phone approval from the Town Manager or three (3) Select Board members, with a formal Purchase Order submitted within five (5) business days. 4. Competiti ve Quotes The Town Manager or Select Board may request additional price quotes from the requestor before approval to ensure responsible and efficient use of town funds. 5. Recurring Expenses Exemption Purchase Orders are not required for essential, recurring expenses such as: • Oil • Electricity • Insurance • Other pre - approved recurring services 6. In - Person Submission All Purchase Orders must be submitted in person to the Town Manager or Select Board for review and approval. 7. Validation Requirements A Purcha se Order becomes valid only after it has been signed by: • The Treasurer, and • The Town Manager or a t least three (3) Select Board members.

  Policy #21 – Purchase Orders and Disbursements of Funds Page 2 of 2 8. Distribution of Purchase Order Copies Once approved, copies of the signed Purchase Order will be distributed as follows: • Department Head: Receives a copy authorizing the purchase. • Treasurer: Retains the original. • Accounts Payable: One copy submitted with the invoice for payment. • Treasurer’s Records: One copy filed with any supporting documentation. 9. Year - End Review At the end of each fiscal year, all outstanding Purchase Orders will be reviewed by the Select Board to determine whether: • Funds should be carried forward, or • The Purchase Order should be cancelled. Disbursement of Funds 1. Authorization to Disburse Funds Only the Select Board is authorized to request the disbursement of funds from the Treasurer’s Office. 2. Emergency Disbursements In urgent or justified circumstances, the Select Board may approve disbursements without the signature of the Department He ad. 3. Standard Disbursement Procedure For all other cases: • The Department Head must sign the disbursement request. • The Select Board must authorize the payment. Disbursements will only be made from the appropriate account upon full authorization. A pproved: November 16, 2016 Last Amended: August 5, 2026 ___________________ __________________ Roger Hicks, Select Board Chair ___________________ __________________ J ohn Rogala, Select Board _____________________________________ Michael Harnois, Select Board ________ _____________________________ Daniel Yarumian, Select Board _____________________________________ Dani elle Bradbury, Select Board

• Policy # 13 - Driveway Culvert Maintenance 8.5.2026 draft.pdfNot posted

  The original PDF is not in this public copy. The words copied from it are below.

  Read from the file

  Town of Hollis 34 Town Farm Road, Hollis, ME 04042 Phone: (207) 929 - 8552 Fax: (207) 929 - 3686 www.hollismaine.org POLICY #13 DRIVEWAY CULVERT MAINTENANCE POLICY It is the policy of the T own of Hollis to maintain driveway culverts that are located within the limits of a T own way. Initial purchase of these culverts shall be the responsibility of the abutting property owner and placement shall be under the direction of the Hollis Road Commissioner. Only the R oad Commissioner shall approve excavation within the limits of the highway. The Road Commissioner can grant permission to the homeo wner. Maintenance of the culverts will be approved by the Road Commissioner within budgetary limitations and will not include repaving of disturbed driveway areas. A pproved: July 2007 Last Amended: August 5, 2026 _______________________________ Roger Hicks, Select Board Chair _______________________________ John Rogala, Select Board _______________________________ Michael Harnois, Select Board _______________________________ Daniel Yarumian, Select Board _______________________________ Danielle Bradbury, Select Board

• MMA Annual Election ballot to vote on 8.5.2026.pdfNot posted

  The original PDF is not in this public copy.