Hollis Select Board Transparency Archive

I was hoping you would say exactly this… but I don’t want to “assign you” it.

I see most of these as day to day non sb duties and I think you “taking ownership” and delegating as required.

On Jun 10, 2026 at 3:03 PM, <Townmanager> wrote: Thoughts – If each would share what the believe they have for “assignments / projects / areas leading /etc. Not to be a nag, but many of these sort of items are not Select Board responsibilities. The exception I can think of off the top of my head is this building and related amenities. Beyond that the operational items should be landing in the TM office. Financial updates will be quarterly with the finance committee and whatever I can come up with weekly to share in general. It is equally challenging to slowly wean the employees from looking to the Board for direction. I know this is a BIG challenge. I have asked Ben to do an overview of duties and responsibilities for the Board in general – with focus on the new member of course. That is an approved Exec. Session (meeting the attorney) and should be done within the first couple weeks before the July 1 meeting date. It may be able to be accomplished as a zoom. All said – I was saddened that the list of items hit the day after Mary’s end of term. Some of what she listed needs to be delegated to the Assessor – John O’Donnel who we pay $50,000 a year for. There are a few other items she dropped on my desk this morning. That’s my 2 cents….while I still have a job 😊 Richard Morin Town Manager Town of Hollis, Maine From: Mike Harnois <[email protected]> Sent: Wednesday, June 10, 2026 2:42 PM To: Daniel Yarumian <[email protected]> Cc: Mary Hoffman <[email protected]>; Jrogala <[email protected]>; Roger Hicks <[email protected]>; Townmanager <[email protected]>; Adminsecretary <[email protected]>; Bradbury (PB) Danielle <[email protected]> Subject: Re: Various Items Echoing Dan’s sentiments! Well played on the crocs! Adding Danielle using her PB email for now. Unfortunately, this isn’t something I believe we can have an executive session about as it falls outside the reasons for exec session. However, there are some paths forward: - Brief open-session agenda item: Put “transition of outstanding select board assignments” as a 5-10 minute agenda item. - Email/individual conversations with the town manager: Have the town manager (not the board collectively) reassign or redistribute liaison roles, project ownership, etc. as an administrative matter - as this is operational, not a board decision requiring a meeting. Please reply individually with your thoughts. Mike > > > > > > > > > > > > > > > > On Jun 10, 2026 at 2:22 PM, <Daniel Yarumian> wrote: > > > > > Good afternoon Mary, > > > > Again thank you for your service to the town over the last 6 years and > > for helping me get through my first year, i know its unofficial still > > but Danielle has some big corcs to fill. > > > > I think the new board should hold an executive session (reason f?) to > > discuss these and divvy out how who is leading what. > > > > Dan > > > > > > > > On 2026-06-10 12:11, Mary Hoffman wrote: > > > Good morning: > > > > > > Most importantly, I am still concerned about the overages reflected on > > > the following accounts; > > > > > > 0100- Administration > > > > > > 0400- Operations and Management > > > > > > And the Snow Plowing Contract. > > > > > > I know that the Carry Forwards have been done. But the $85,000 that we > > > approved for salt, $20,000 for Administration, and all the items > > > listed in the June 2025 letter do not appear to have been taken care > > > of placing in accounts. > > > > > > You may need to consider taking more money out of the $200,000 to > > > cover the remaining weeks prior to 1 July. > > > > > > Thanks again, > > > > > > Mary > > > > > > From: Mary Hoffman <[email protected]> > > > Sent: Wednesday, June 10, 2026 8:08 AM > > > To: 'Mike Harnois' <[email protected]>; 'Jrogala' > > > <[email protected]>; 'Roger Hicks' <[email protected]>; > > > 'Daniel Yarumian' <[email protected]>; 'Townmanager' > > > <[email protected]>; 'Adminsecretary' > > > <[email protected]> > > > Subject: Various Items > > > > > > Good morning: > > > > > > I know that some individuals are concerned that I am never going to > > > leave. > > > > > > Need to know who is going to take over the following responsibilities. > > > > > > * Supplements and abatements- I have a current list for this year > > > that I can forward. > > > * Update of tree growth list- have sent in 2024-2025 to the auditors. > > > Have 11 letters still out that need to be followed. (1 is actually for > > > 2027- so 10) 2 are concerning acreage (so 8) and I think 6 that are > > > followed by Jeff Williams. Many of which have said that they have had > > > it done by him and we have no records or that he is currently working > > > on them. > > > * Farmland- we have 6 properties that need to be followed and > > > reviewed to see if that still applies. 2024-2025 record sent to > > > auditors. > > > * Open Space-2024-2025 records sent to auditors but need to update > > > with changes from this year. A total review of the files is probably > > > needed. > > > * Executive session with Dave Silk, probably John O'Donnell, Select > > > Board and Town Manager to discuss both Brookfield revaluations and > > > Primo (Blue Triton and Poland Spring) revaluations. > > > > > > The correspondence that I have received has been marked confidential- > > > do not forward. Who do you want me to provide a paper copy and follow > > > up responsibility. > > > > > > * Completion of the roads that need to be discontinued- Roger had > > > started on the project but there are still several that need to be > > > reviewed and agreements made for turning around of plows and trash > > > collector trucks. Stuarts Lane, Whittens, and Clara Dunn- Decker > > > Circle come to mind but check with Rob. > > > * Completion of the clean up of DelTorre's property- Duane can give > > > you an update and what are you going to do with the Plummers Junkyard. > > > * Completion of gutters, windows, pond, landscaping- I will leave in > > > your capable hands. Includes Ethel Atkinson's bench request (207) > > > 318-5018). > > > * I have sent a response to Eric Crouse with some additional > > > questions and told him to correspond to Roger Hicks. Files are on the > > > top cabinet in a file box. > > > * Other than that I have nothing. > > > * Let me know who to update and review where files, etc. are located. > > > > > > Thanks > > > > > > Mary > > > > -- > > Dan Yarumian > > Town of Hollis > > Select Board > > [email protected] > >