Hollis Select Board Transparency Archive

Both are all set!

-----Original Message----- From: [email protected] <[email protected]> Sent: Tuesday, June 2, 2026 10:05 AM To: Adminsecretary <[email protected]>; Admin, Planning Board <[email protected]> Subject: Fwd: GA EMAIL

Good morning Bennet" Just another issue. Sign on front door needs to have Ashley's name and web page. Not to worry about today. Let's talk about it with Ashley when she is available. Thanks Mary

-------- Original Message -------- Subject: GA EMAIL Date: 2026-06-01 17:08 From: Hollis Planning Board <[email protected]> To: Townmanager <[email protected]>, Mary Hoffman <[email protected]>

Good afternoon,

Do you think we should set up a dedicated GA email that isn’t “public” but that can be used to exchange information on an application in progress?

My concern is that I am receiving GA info from landlords and residents to the planning board email. That info is accessible by anyone who takes over the PB secretary job in the future. They could potentially see sensitive information.

If we had a dedicated GA email, we could also share that with the state for all training and notices. When I am on vacation, Mary can access the email, etc. it would be easier to keep it separate for tracking and record keeping purposes as well.

I know there is a concern with receiving an application and deciding within 24hours so I don’t think we should have the email publicly posted… just something internal that we share with current GA clients. We can even add a disclosure that says we cannot accept an application via email without first talking via phone.

Just a thought!

Thank you, Ashley

Sent from my iPhone