Public record · Maine FOAA

Hollis Select Board Transparency Archive

Town of Hollis, Maine · 546 messages · Jun 1, 2026 – Aug 14, 2026

from:harnois, subject:roles, month:2026-06, or a quoted phrase. Press / to focus search.

Back to results

DM6PR09MB57019383E7A6027FFCB0FD3CDBF82

RE: 23643.00 Hollis Salmon Falls Bridge Replacement Project - Preconstruction Meeting

From
To
Cc
Date
  • 23643.00 Hollis - Preconstruction Meeting Minutes.pdfNot posted

    The original PDF is not in this public copy. The words copied from it are below.

    Read from the file

    Maine Department of Transportation Hollis Salmon Falls Bridge Replacement Project over the Saco River WIN 23643.00 1 Preconstruction Meeting Minutes DATE: 7/15/2026 DATE OF MEETING: 7/14/2026 PIN: 23643.00 TOWN: Hollis ATTENDEES: See attached attendance list TEAMS: Garrett Gustafson MaineDOT Jarrod Smith Firstlight Mark Buxton CMP DISCUSSION SUMMARY Pre-Utility Meeting A utility meeting was held after the Preconstruction Meeting, minutes to follow. Referenced Special Provision 104 per Bid Amendment #5. Below is the overview of utilities on the project and the general scope of work  Temporary utility adjustments are anticipated  Estimated working times are exactly that, estimates, and the contractor shall have no claim against the Department if they are exceeded. Arial Work  CMP o Requires 2 weeks notice and estimated 20 working days to complete. o 11 new poles to set & temporary power adjustments  Charter Communications o Completed work after CMP o Requires 2 weeks to schedule work after notice is received and estimated 15 working days to complete. o Transfer utilities  Firstlight o Completed work after Charter o Requires 2 weeks to schedule work after notice is received and estimated 15 working days to complete. o Transfer utilities  GoNetspeed o Completed work after Firstlight o Requires 2 weeks to schedule work after notice is received and estimated 30 working days to complete. o Transfer utilities  MaineDOT Electrical o All traffic signal upgrades require new electric service orders with CMP.

    Maine Department of Transportation Hollis Salmon Falls Bridge Replacement Project over the Saco River WIN 23643.00 2 o At least 4 weeks required to establish an account. Underground  All require 3 days notice for any excavation around their facilities  GoNetspeed has an underground cable that shall remain in service.  Town of Buxton has a dry hydrant that should not be impacted by the work. Access to this hydrant must not be impaired at any time. Schedule of Work Schedule Submitted prior to meeting. Schedule will be returned as Rejected after meeting and will need a resubmission to comply with contract dates.  Work to begin on 4A intersection widening September to October 2026, may be earlier if utility work needs more time.  Clearing and utility work to be scheduled and take place prior to bridge closure.  Installation of temporary signals and construction signage will take place in Fall of 2026.  Closure of bridge to occur on or after March 1 st, 2027. Bid Amendments The following Bid Amendments were discussed: 1. BA #1 Bid Opening Date Changes a. Changes opening date to May 13 th, 2026 2. BA #2 Temporary Utility Relocation & Time Concerns a. Replaces Sheet Number 3 & 52 b. Replaces Special Provisions 104 & 107 3. BA #3 Environmental & Access Changes a. Replaces Sheet Number 3 b. Replaces Special Provisions 104, 105, 107 c. Replaces Army Corps of Engineers permit & Environmental Summary Sheet 4. BA #4 Bid Opening Date Changes & Questions a. Changes opening date to May 20 th, 2026 b. Liquidated Damages will be assessed during a winter shutdown c. Temporary access work must be completed within the August 1 st to May 1 st in-water work window 5. BA #5 Temp Utility Relocation Plans & Questions a. Adds Sheet Number 3A b. Replaces Special Provision 104 c. Liquidated Damages will be assessed during a winter shutdown

    Maine Department of Transportation Hollis Salmon Falls Bridge Replacement Project over the Saco River WIN 23643.00 3 Special Provisions The following special provisions were reviewed:  104 Utilities o Replaced by BA #5  105 BABA o For iron/steel materials or manufactured products predominantly iron/steel:  Certificate is required from each manufacturer, fabricator, supplier, subcontractor that engages in “manufacturing” of the product. o Submit individual certifications for all Construction Materials & Manufactured Products valued at $10,000 or more. Shall be submitted upon delivery to the site. o Upon competition of the project, certify in writing to overall compliance with BABA  105 DBE o There are no DBE requirements for this project  105 Environmental Requirements o Replaced by BA #3 o In-Water work windows:  Cofferdam Install/Removal – Anytime of year  Pier Demo – August 1 st through May 15 th  All other in-water work – August 1 through May 1 st o Contact Marisa Morrison 2 weeks prior to installation of cofferdams to coordinate fish evac o Nicholas Koltai primary contact for site environmental concerns  Alewives are present in this river, this affects the work within the in water work windwow. o Typical restrictions  105 Construction Areas o Specific areas as defined o Speed limit is 25 mph on all town ways o A bond may be required by the municipality  107 Time o Replaced by BA #3  Needs to be revised via CM – changes made by BA #2 not reflected in newest revision. o Contract Completion Dat is June 30 th, 2028 o Substantially complete by October 29 th, 2027  Surface pavement not required to be considered substantially complete  Supplemental Liquidated Damages of $1000/day o Salmon Falls Bridge may be closed on March 1 st, 2027 o Salmon Falls Rd may be closed

    Maine Department of Transportation Hollis Salmon Falls Bridge Replacement Project over the Saco River WIN 23643.00 4  For 60 consecutive days or (2) 30 continuous day periods  Contractor Shall be permitted to work on Sundays during these closures  Contractor shall maintain a 10ft wide travel lane for emergency vehicles. Must be maintained in acceptable condition and is considered incidental to related contract items.  Supplemental Liquidated Damages of $1000/day o Joy Valley Road may be closed  For 21 consecutive days or (2) periods of continuous 14 day & 7 day periods or (3) continuous 7 day periods.  Contractor Shall be permitted to work on Sundays during these closures  Contractor shall maintain a 10ft wide travel lane for emergency vehicles. Must be maintained in acceptable condition and is considered incidental to related contract items.  Supplemental Liquidated Damages of $1000/day  202 Vacuum Truck o Vacuum truck required for final cleanup prior to opening traffic  202 Remove Pavement Surface o Automated grade/slope control. Minimum of 3 sensors o Minimum of 7ft wide  401 HMA Hamburg Wheel Tracker o Requirement for this project o To be discussed further at prepave  403 HMA o Specified Thicknesses and requirements of each location. o To be discussed further at prepave  502 Structural Concrete o Class A1 Concrete for superstructure o Class A concrete for abutments and approach slabs o Concrete shrinkage agent in Class A1 o Concrete surfaces for the superstructure shall be watercured for at least 14 days and kept above 50 degrees for entire period.  530 Glass Fiber Reinforced Polymer Bars o Handle with padded contact areas or nylon webbing slings o Prevent bar to bar abrasions to avoid damage to coating o No bar shall be dragged over a surface including other rebar o If stored outside for a period in excess of 2 months, must be protected from UV. o Ties shall be nylon, epoxy, or plastic coated.  534 Precast Concrete  643 Traffic Signal Detection – Stop Line  643 Traffic Signal Detection – Advanced

    Maine Department of Transportation Hollis Salmon Falls Bridge Replacement Project over the Saco River WIN 23643.00 5 o 30 day “burning period” for new traffic signals. Important to get the final inspections for these done as soon as possible so this period does not extend beyond the contract.  643 Temporary Traffic Signal – Rt.4A & Rt. 112  643 Temporary Traffic Signal – Rt. 4A & Rt. 117  645 Solar Flashing Sign  652 MUTCD  654 Intelligent Transportation Systems  659 Mobilization  703 Combined Aggregates for Concrete  Standard Detail Updates o There are a lot of updates.  Supplemental Specifications o This contract will use the Red Book and not the latest version. Plan Discussions  Pg. 2 Note 7 – Embankment material below EL 128.60 shall be granular borrow underwater backfill  Pg. 6 – Profile of bedrock outside of borings taken in 2024 is from drawings dated 1947. Bedrock elevations as shown are strictly interpretive and shall be field verified as needed by the contractor.  Pg. 18 – Route 4A work.  Pg. 33 Note 2 – limits of structural excavation is 10ft behind walls  Pg. 33 Notes 7 thru 10 – Bedrock may conflict with footing elevations and may be removed or footings may be raised o All bedrock shall be uncovered and surveyed prior to removal and any proposed changes shall be submitted to the Resident. o Bedrock shall not be sloping and removal necessary to achieve leveled areas. o Proper communication at these points will ensure quick responses and survey will ensure correct quantities are measured  Pg. 33 Note 11 – Asphaltic dampproofing, different term for sheet membrane  Pg 42 – 2 optional locations for field splices o Reed to utilize both splice locations

    Maine Department of Transportation Hollis Salmon Falls Bridge Replacement Project over the Saco River WIN 23643.00 6 Submittals & RFI Submittal List 23643.00 Hollis Salmon Falls Bridge Replacement Project Date Submitted Submittal Name Status Date Returned 7/8/2026 Temporary Traffic Signals Pending Review 7/8/2026 Traffic Control Plan Pending Review 7/8/2026 Survey Work Plan Pending Review 7/10/2026 Site Safety Plan Pending Review 7/13/2026 SEWPCP & SPCC Pending Review 7/13/2026 Project Schedule Pending Review  No RFIs currently but expecting some soon Further Discussion  Will need to add the following items to the contract via CM: o 627.77 Remove Pavement Markings o 627.78 Temporary 4” Painted Pavement Mark Lines  Chris Bishop will be superintendent, he was unable to make the meeting today.  River usage by the public is a risk during construction activities. A lot of people float the river and launch just south of the Brookefield Dam. Mitigating public access during dangerous activities will need to be on everyone’s mind.  Brookfield is planning to remove the dam upstream in 2027. Besides truck hauling debris, there will be minimal impacts along the detour route. Brookfield to communicate when this will start. MaineDOT will communicate with Brookfield prior to starting bridge construction work. o Removal of the dam should not affect the flowrate.  The two properties just south of the bridge belong to the respective towns, permission must be asked prior to use for construction.  Concerns expressed about detour route for large trucks. Poland Springs is a major commuter of this route and will be informed when this project commences. o Detour route will be as planned and signage will be adapted as the situation progresses after installation. There are always issues with trucks going the wrong way on detours and patience will be needed during the closure period.

    Maine Department of Transportation Hollis Salmon Falls Bridge Replacement Project over the Saco River WIN 23643.00 7 Progress meetings will be held bi-weekly throughout the course of construction, or as needed. All submittals and correspondence will be sent via email to the Project Resident who will forward to the appropriate person(s) as needed: Mark Smith, P.E [email protected] (207) 557-5967 Any authorized persons who take exception to any statement in these minutes must notify the Resident in writing within seven days from receipt of the minutes, stating in detail the comments, correction or omission. Otherwise, these minutes shall stand as written. Prepared By: _________________________ Mark Smith, P.E MDOT Resident Engineer Hollis, Maine Cc: Project File

  • 23643.00 Hollis - Utility Meeting Minutes.pdfNot posted

    The original PDF is not in this public copy. The words copied from it are below.

    Read from the file

    July 14, 2026 RE: Pre-Construction Utility Meeting Minutes, Hollis-Buxton, Salmon Falls Bridge, WIN #23643.00 This is my understanding of the issues discussed, and the conclusions reached at the pre-construction utility meeting held at Buxton Town Office at 9am and via Microsoft Teams virtual meeting. It is understood that the dates and times agreed upon and summarized herein assume reasonable weather conditions and freedom from emergencies. See the attached attendance sheet for a list of representatives that were present at the meeting. Project Overview:  Utility 104 SP updated through Bid Amendment #5, revised date 5/15/26.  The first paragraph of the 104 specification states the roles and responsibilities of the contractor: The contractor has primary responsibility for coordinating their work with utilities after contract award. The contractor shall communicate directly with the utilities regarding any utility work necessary to maintain the contractor’s schedule and prevent project construction delays. The contractor shall notify the resident of any issues. THE CONTRACTOR SHALL PLAN AND CONDUCT THEIR WORK ACCORDINGLY.  It is the contractors’ responsibility to give adequate notification to the utilities for work to be performed (as stated in the 104 special provisions). It is also the contractors’ responsibility to communicate and coordinate the utility work with their work.  All utilities with facilities located on the project have been listed in the related specification with contact information. All adjustments are to be made by the respective utility unless otherwise specified herein.  Aerial and underground utility impacts are anticipated on this project.  Utility working days are Monday through Friday. Times are estimated on the basis of a single crew for each utility. Any times and dates mentioned are estimates only and are dependent upon favorable weather, working conditions, and freedom from emergencies.  Any utility working within the construction limits of this project shall ensure that the traveling public is adequately protected at all times. All work areas shall be signed, lighted, and traffic flaggers employed as determined by field conditions. All traffic controls shall be in accordance with the latest edition of the Manual on Uniform Traffic Control Devices for Streets and Highways, as issued by the Federal Highway Administration.  The utilities should be invited to the weekly progress meetings and included on the cc list for progress meeting minutes. Time and location will be distributed one determined.

     Reed and Reed is the prime contractor on this project and plans to begin work in late August or early September on Route 4A and will move to the bridge work area after. Shaw Brothers will be doing the earthwork for Reed & Reed. Superintendent is Chris Bishop at (207)595-5014.  Temporary utility adjustments ARE anticipated on this project. Should the contractor choose to have any additional poles temporarily relocated or request conductors to be covered, all work will be done by Pole Owner at the contractor’s request and expense at no additional cost to the Department.  Unless otherwise specified, any underground utility facilities shown on the project plans represent approximate locations gathered from available information. The Department cannot certify the level of accuracy of this data. Underground facilities indicated on the topographic sheets (plan views) have been collected from historical records and/or on-site designations provided by the respective utility companies. Underground facilities indicated on the cross-sections have been carried over from the plan view data and may also include further approximations of the elevations (depths) based upon straight-line interpolation from the nearest manholes, gate valves, or test pits.  Fire hydrants shall not be disturbed until all necessary work has been accomplished to provide proper fire protection.  The Contractor will be responsible for maintaining the buried utility location markings following the initial locating by the appropriate utility or their designated representative.  An emphasis was placed that the contractor and utilities need to work together so the work can be accomplished. Aerial Utility Work  It is the responsibility of the contractor with the Utility Pole owner, to layout all of the proposed pole locations in the field prior to the start of utility relocations. Should any adjustments be needed, the Utility will document adjustments and inform the Department prior to utility relocations.  The contractor shall mark final grade on the pole and anchor stakes so cut/fills can be determined.  All clearing and tree removal in areas where utilities are involved must be completed before the utilities are able to relocate their facilities. Clearing scheduled to begin sometime between July and September and will be done by Brent Day Logging who is approved to work within powerline clearances.  Utilities will need to complete aerial tree trimming after the ground clearing is completed and prior to running conductors.  The Contractor shall provide the utilities access to the new pole locations. Construction of any spot cuts or fills in excess of 2 feet must be completed prior to utility relocations. All cut/fill depths listed on the pole list are approximate and will need to be verified by the contractor prior to poles being set.  The Contractor shall prepare a plan for how access and the spot cuts and fills will be accomplished and what the schedule will be for performing the work. Some of the proposed poles are located in significant fills and are off alignment, these will need to be accounted for in this plan.  Reed & Reed will get poles staked and spot cuts/fills completed once on-site.  Reed & Reed will work off barges for pier work and steel erection.

    Summary: Utility Pole Set Run New/ Trans. Wires/ Cables Remove Poles Estimated Working Days Central Maine Power Company X X X 20 Charter Communications X 15 FirstLight X 15 GoNetspeed X 30 Total: 80  Utility Specific Issues  CMP has approximately 11 poles to set (5 at the bridge and 6 at Route 4A).  CMP will require two weeks to schedule their work after notice is received that the prep work is completed, CMP will do the pole/line work in-house.  After a utility has completed their work, the contractor and/or utility shall notify the next utility to let them know the site is ready for them.  Each utility will require two weeks to schedule their work after notice is received.  At the Contractors request, Central Maine Power Company will temporarily remove the existing power conductors between poles at the spans listed in the 104 SP.  The power conductors will need to be re-established after the bridge construction is complete and prior to the traffic signal work. The proposed power conductors will be installed between poles at the spans listed in the 104 SP  Aerial utility lines are located near the bridge and will remain in place throughout the duration of the project and OSHA aerial working clearances will need to be adhered to when using equipment around power lines.  The utilities will set 3 temporary poles for a temporary communication only (no power conductors) utility line crossing over the river approx. 75’ upstream from the proposed centerline of the road. Once the new poles are set and all utilities are transferred to the temporary poles all existing utility lines will be removed between pole #CMP1/52/1SRTT at station 103+08, 32.7’ Lt. to pole #CMP49/48SRTT at station 106+62.4, 34.3’ Lt. The utility lines will need to be re-established after the bridge construction is complete and prior to the traffic signal work.  The contractor will be required to work around this line configuration and shall plan and conduct their work accordingly.  MaineDOT has aerial signals and cables for traffic signals within the project limits.  CMP will remove the existing power service line for the old/abandoned traffic signal from pole #CMP49/48SRTT at station 106+62.4, 34.3’ Lt. to old traffic pole at station 107+32, 46’ Rt.  CMP will require a new electric service order for new services to be powered up. The Contractor shall provide the following information with the new electric service order request: Electrician’s name performing the work, voltage, amperage, pole number of the existing

    power supply, distance from the pole to the control box, the 7 digit meter number of the closest meter to the pole associated with each traffic signal location  The contractor shall allow at least 4 weeks for the MaineDOT to establish the account.  Daigle will be doing signal work for Reed & Reed.  Other Comments/Concerns:  Some existing poles will be in conflict with the construction of the new highway/bridge and the new highway features (travel lanes, shoulders, curb, ditches, side roads, sidewalks, etc.). The poles in conflict should have a priority on getting transfers completed ASAP once poles are set. The contractor will need to work around these until transfers are completed and the integrity of these poles shall not be compromised during construction. The pole owner will hold poles when needed.  Site should be available for utilities to begin their work in mid-late September, Reed & Reed will coordinate schedule as prep work is completed. Underground Utility Work  All underground utilities require 3 working days’ notice for any/all excavation or any other subsurface work around any underground facilities to schedule an on-site representative to be present. The contractor shall hand dig around all the underground facilities.  GoNetspeed has an underground cable attached to pole #CMP49/48SRTT at station 106+62.4, 34.3’ Lt. and runs up Salmon Falls Road. This underground line will stay active during construction. The contractor will be required to work around this line configuration and shall plan and conduct their work accordingly.  GoNetspeed is working to abandon this underground cable and will provide an update if it can be abandoned.  The Town of Buxton has a dry hydrant on Salmon Falls Road that is outside the project limits and will not be impacted by the work. The contractor shall ensure adequate access is provided and shall not block or limit access to the hydrant unless alternate arrangements have been made with the Town.  The utilities have underground service facilities located within the project limits. Underground service transfers have been included in the aerial working days estimates. I have attempted to summarize our meeting as accurately as possible. If you feel that any of the items discussed herein are misrepresented in any way, please contact me within ten working days at ( 207) 215- 3231 or [email protected]. In the absence of any corrections or clarifications, it will be understood that these minutes accurately summarize our discussions. Thank you for your participation and continued efforts in making this a successful project. Very truly yours, Derrick Carleton Utility Coordinator Highway Program

  • 23643.00 Hollis - Precon Attendance.PDFNot posted

    The original PDF is not in this public copy.

All,

Please see attached Preconstruction & Utility Meeting minutes for the Hollis Salmon Falls Bridge Replacement Project that was held on July 14th at 9am in the Buxton Town Hall as well as on Microsoft Teams.

This group will receive the project Progress Meeting invites and subsequent meeting minutes for this project. If anyone else needs to be added to the distribution list, please inform me as needed.

Any persons who takes exception to these minutes must notify the resident within 7 days of receipt.

Stay Tuned,

Mark Smith, P.E MDOT Resident Engineer (207) 671-4882

-----Original Appointment----- From: Smith, Mark A Sent: Thursday, June 18, 2026 10:23 AM To: Smith, Mark A; Anderson, Devin; [email protected] Cc: Shepherd, Eric; Gustafson, Garrett A; [email protected]; Brask, Julie; Madison Garrity; Gardner, Caleb; Krusinski, Laura; Cain, Stephen; Carleton, Derrick; Stetson, Jason B; Clark, Taylor; Johnson, Andrew; DeRocle, Eula J; Tirone, Bradley; Koltai, Nicholas; Illian, Randy; Skelley, John; Gobeil, Andrew; Veilleux, Damian J; Taylor, Ron; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Girouard, Paul A; [email protected]; [email protected]; [email protected]; Farrington, Alan R; Culmo, Mike; Chris Dyer; Wall, Chris; Glidden, Brooke; Thompson, Curtis; Wall, Chris; Robert Hanson; Evan Nash; Girouard, Paul A; LeBlanc, Matt; John Fairweather Subject: 23643.00 Hollis Salmon Falls Bridge Replacement Project - Preconstruction Meeting When: Tuesday, July 14, 2026 9:00 AM-11:00 AM (UTC-05:00) Eastern Time (US & Canada). Where: Microsoft Teams Meeting

All,

Due to missing submissions that are relevant for the Preconstruction Meeting, this meeting has been moved to July 14th, 2026 and will be done concurrently with the scheduled Utility Meeting. This meeting will take place at Buxton Town Hall unless further updates are sent. The utilities will be discussed during the Precon meeting followed by a site visit afterward.

The Salmon Falls Bridge Replacement Project preconstruction & utility meeting will take place in person at the Buxton Town Hall conference room located at 185 Portland Rd, Buxton, ME 04093. Teams is available for those not able to attend in person, but it is not advised for anyone who wants to actively participate in the meeting as the quality/accessibility of the stream is not known. All invitees listed here will receive the Meeting Minutes as well as be invited to all future Progress Meetings. Please forward this invite to anyone I missed initially.

Stay tuned,

Mark Smith, P.E MDOT Resident Engineer (207) 671-4882 _______________________________________________________________________________ Microsoft Teams meeting Join: https://teams.microsoft.com/meet/269395706964913?p=GJHkC9slqf3UcgpFjC Meeting ID: 269 395 706 964 913 Passcode: sJ7R9ok2 ________________________________ Need help? https://aka.ms/JoinTeamsMeeting?omkt=en-US | System reference https://teams.microsoft.com/l/meetup-join/19%3ameeting_NjllOTk0NmQtYTc0MC00OWY0LWJjMTEtY2RlNTkwMGM2ZmVm%40thread.v2/0?context=%7b%22Tid%22%3a%22413fa8ab-207d-4b62-9bcd-ea1a8f2f864e%22%2c%22Oid%22%3a%22ae7b3fce-9cdb-4867-8f95-953f6056bcaf%22%7d Dial in by phone +1 207-209-4724,,397141520#<tel:+12072094724,,397141520> United States, Portland Find a local number https://dialin.teams.cloud.microsoft/dc825120-c341-437f-b659-395ef0713fd7?id=397141520 Phone conference ID: 397 141 520# For organizers: Meeting options https://teams.microsoft.com/meetingOptions/?organizerId=ae7b3fce-9cdb-4867-8f95-953f6056bcaf&tenantId=413fa8ab-207d-4b62-9bcd-ea1a8f2f864e&threadId=19_meeting_NjllOTk0NmQtYTc0MC00OWY0LWJjMTEtY2RlNTkwMGM2ZmVm@thread.v2&messageId=0&language=en-US | Reset dial-in PIN https://dialin.teams.cloud.microsoft/usp/pstnconferencing [Company Logo] ________________________________________________________________________________

In this exchange

  1. Jun 22, 2026/Mike HarnoisFwd: 23643.00 Hollis Salmon Falls Bridge Replacement Project - Preconstruction Meeting
  2. Jul 6, 2026/Smith, Mark A23643.00 Hollis Salmon Falls Bridge Replacement Project - Preconstruction Meeting
  3. Jul 13, 2026/Smith, Mark A23643.00 Hollis Salmon Falls Bridge Replacement Project - Preconstruction Meeting
  4. Jul 15, 2026/Smith, Mark ARE: 23643.00 Hollis Salmon Falls Bridge Replacement Project - Preconstruction Meeting