B4857EC6-46A0-4B2F-AD39-876BE128BD7E
Fwd: 8 April Carry Forward Letter
- From
- Mary Hoffman <[email protected]>
- To
- Joseph Ponzetti <[email protected]>
- Date
- 8 April Carry Forward Letter.docxOpen original
Read from the file
Good afternoon: As many of you are aware, the Select Board voted on the 21st of January to carry Forward $61,649 from specific accounts for specific items. See below:
The Select Board voted to carry forward the following amounts on the 21st of January: 0100: Administration CF $21,662 Additional $4,212 for a total of $25,874. a. Town Manager $2,400 b. Lap Tops Selectboard $10,737 c. New Members $500 d. Tree Removal $1,425 e. Civic Plus $2600 f. Selectboard Training/Mileage $4,000 2. 0105 Elections CF $4,000 a. Pay Out Town Clerk $4,000 3. 0106 Tax Collector CF $1,300 a. New Computer $1300 4. 0150 Legal CF $12,000 Additional $8,837 for a total of $20,837. a. Bar Mills Lawyer $12,000 5. 0400 Operations CF $12,903 Additional of $1,798 for a total of $14, 847. a. A & B Locks Security Systems $12,093 6. 1200 Parks and Recreation CF $7,084 a. Bus Repair $2,054 b. Summer Rec Personnel $5,030 7. 2500 Code Enforcement CF $2,700 a. IwoQ $2,700 Total Carry Forwards: $61,649 Total additional of $14,847 so the total from carry forwards would be $76,496.
The Select Board voted on January 21, 2026 to carry forward $286,654.00 in the protected accounts.
On February 4, 2026, the Select Board voted to utilize an additional $10,000 for the Payroll Program and $39,706.00 to pay for the deficits from two accounts- 0103 Treasurer- $346 and 1300 Insurance- $39,360 from the Carry Forward account. We have since learned that we can not do this. Need to rescind the vote on February 4th and take the $39,360 from the undesignated funds. I propose that we also take additional funds from several of the accounts since we are running short on those accounts. See bold above. The carry forward residual amount with the $61,649 removed was $292,974. With the additional carry forwards taken out, the residual amount would be $278,127.
This would give the following accounts additional money if the amount voted to take out of the $200,000 last year was included with the Carry Forwards. 0100- $28.981.00 ( letter- $3,107) 0400- $54,073.28 (letter- $39,336.28) Legal would remain at $20,837.
These are the accounts that we are concerned about running out of money. Today, according to Diane after paying the bills to legal in this warrant, we have $5.00 in the account. She is holding onto some bills until next week. In the Administrative Account, we have around $9,000. In Operations and Maintenance, we have $18,000. Still have not been able to order the windows because of lack of funds. Diane says that if we were to approve the Carry Forwards today, she is able to move the money into those accounts. She can not carry forward the ones noted above as the letter. Individuals with Protected Accounts are wondering when the money in those accounts will be carried forward. Still have $2,400 owed from Rural Development. Thanks Mary
207-929-8552 ext. 10 e-mail: [email protected] www.hollismaine.org
Good afternoon Joe: First, this is not a message from me if you get involved just a check in with individuals about how things are going. New Municipal Building Cost I will be sending you my letter that went to Eric Crouse who is the gentleman who is finishing up the audit reports for the grant. a total of 8 Partial Payment Requests were sent. # 1 and 2 were not well done. # 3 & 4 were very easy to follow and easy to mark on my sheets. As you will see on my sheets sent from the office email, I sent questions for clarification to Eric but asked him to get back to Roger since I was off the board. I would not sign something that I didn't understand. Roger was his usual pleasant self and will look at my concerns but was just interested in whether or not we had received the Federal Money which we have. I tried to reinforce that we need to have the records accurate for when we get audited in the future when no one involved is around. Very concerning that our records will not be accurate. Concern 2: The ongoing shortages in the following accounts: 0100 Administrative- as noted on the letter attached - carry forward of $25,874 has been done to the account- the $3,107 from the June 2025 has not been or the $20,000 that the Finance and Select Board authorized recently. Concern that even if that was applied we will still be short. O400- Operations and Maintenance- carry forward of $14,847 has been applied but the $39,336.28 authorized from June 2025 has not been applied. 0150 Legal- Carry Forward of $20,837 has been done and it was in the positive last week. 0106- Treasurer- Diane thinks she may be short because the payroll company has been taking all of Faith's salary out of her account rather than only half. 0500- Snow- was a negative number of $88,300 ish dollars. The $85,000 that we painfully approved for salt has not been created.
I would ask Diane for the current printouts of all those five accounts any any that are really close to being overdrawn.My concern is that it will make the Select Board and Finance Committee look incompetent.
Question- does the Select Board need to authorize spending up to the additional $40,000 not used of the $60,000 you authorized to cover additional costs before July 1st.
Please both of you Mike and Joe don't think that I am trying to micromanage but want no one with 'egg on their faces.' ( Don't be pissed that I am still involved!!) Thanks
Mary Sent from my iPhone
Begin forwarded message:
From: Mary Hoffman <[email protected]> Date: June 11, 2026 at 1:41:49 PM EDT To: [email protected] Subject: 8 April Carry Forward Letter